CoC Program Standards
In February 2020, the CoC’s System Performance, Data and Research Line of Work will bring a recommendation to update the Program Models Chart to the CoC Board of Director for review and approval. The Program Models Chart workgroup has developed an update to the Programs Model Chart and Overview of Changes for community review and feedback. Both documents are available on the All Chicago website. The Program Model updates cover these three models:
- Youth Rapid Re-housing
- Joint Component Transitional Housing – Permanent Housing Rapid Re-housing
Community members are encouraged to read all documents and provide feedback at one of the sessions below or through the Program Model Chart Feedback form by Friday, February 14, 2020. Should you have any questions, please contact Karen Kowal.
Service Providers Commission
Tuesday, February 4th at the Michael Barlow Center
System Performance and Evaluation Committee
Friday, February 7th at All Chicago
HUD Quarterly Meeting for CoC Funded Partners
Wednesday, February 12th at All Chicago
Documents for review
- DRAFT Community Standards (last updated 12/2/2019)
- DRAFT Program Model Chart Update (last updated 1/2020)
- Program Model Chart Recommendation Presentation
- Program Model Chart Overview of Changes
Approved Standards and Documents
CoC Program Monitoring
The goals of Chicago Continuum of Care Program Monitoring are to:
- Proactively assist projects with efforts to comply with Department of Housing and Urban Development (HUD) regulations. Although CoC program monitoring does not exhaustively address all HUD program requirements, this process addresses areas that HUD prioritizes.
- Provide guidance and technical assistance opportunities to CoC-funded projects.
- Help resolve performance concerns related to policies, procedures, and outcomes.
- Ensure there is consistency in how agencies and projects implement their CoC-funded programs.
A three-tiered monitoring process was piloted in 2018, which is continuing in 2019. All Chicago uses the selection process outlined in the CoC Program Monitoring Process Policy to determine which agencies and projects to monitor. Additionally, All Chicago provides an opportunity for agencies to self-identify interest in receiving a monitoring visit. If your agency would like to have its HUD CoC-funded project considered for monitoring, please complete the monitoring self-selection form to request monitoring and technical assistance. All Chicago will determine whether those interested will be selected based upon staff capacity.
If you have any questions about CoC Program Monitoring, please contact Jennifer Fabbrini at firstname.lastname@example.org.
2019 CoC Program Monitoring Policies and Tools
The following documents are in PDF format. Selected agencies will receive SurveyGizmo submissions links via email.
- 2019 CoC Program Monitoring Policy
- 2019 Grant Overview Questionnaire
- 2019 Desk Audit Tool
- 2019 Self-Assessment Tool
- 2019 On-Site Client File Review Tool (All Program Model Types)
- 2019 CoC Program Monitoring Instruction Manual
2018 CoC Program Monitoring Policies and Tools
- 2018 CoC Program Monitoring Policy
- 2018 Agency Self-Assessment Tool
- 2018 Desk Audit Tool
- 2018 On-Site File Review Checklist for Permanent Supportive Housing
- 2018 On-Site File Review Checklist for Rapid Re-housing
- 2018 On-Site File Review Checklist for Safe Havens
- 2018 On-Site File Review Checklist for Support Services Only
- 2018 On-Site File Review Checklist for Transitional Housing
- Monitoring Webinar Slides
Technical Assistance (TA) Resources
The following technical assistance resources have been developed by All Chicago for agencies receiving CoC Program Monitoring. All Chicago will continue to post new resources here. Agencies that are not selected for monitoring may also find these resources beneficial.
- Chronic Homelessness
- Fair Housing and Equal Access
- Housing First Resources
- Housing Quality Standards
- Lead-Based Paint
- Locating HUD Guidance
- Ongoing Assesments
- Participant Involvement and Volunteer Services
- Participation on Agency Board of Directors
- Rent Reasonableness
- Subleases and Occupancy Agreements
- Termination of Assistance to Participants
- Unit Size Change Request
All Chicago will use the following policies and tools for financial monitoring in 2019.
If you have any questions about financial monitoring, please contact Steve Gaydos at email@example.com.
2019 CoC Financial Monitoring Policies and Tools