This guide lists the documentation required to enroll participants in homeless housing and services, broken down by funding source. It clarifies the requirements for common Chicago homelessness programs and can be used to eliminate unnecessary requests, easing administrative burden for both applicants and staff members and improving performance in the homelessness system.
Document Category: Recordkeeping
Homeless Documentation from an Auditing Perspective FAQ
This FAQ clarifies why proper homelessness documentation is important from an auditing perspective.
Tips on Documenting Homeless Status or Length of Time Homeless for CoC Participant Files
Document provides tips on what should be present in verification of homelessness documentation.
List of Policies and Procedures for CoC Programs
List of policies and procedures that HUD CoC-funded projects should establish to ensure compliance with laws, regulations, and local priorities
ESG RRH Participant File Checklist with Due Dates
This participant file checklist includes the documents that should be included in participant files for ESG RRH programs, including due dates
ESG RRH Program – Sample Participant File
This sample/mock file for a fictitious RRH program participants contains all documents that should be completed within a 12-month period
Creating Effective Policies and Procedures
This resource provides guidance on how to create effective policies and procedures
Documenting Refusals to Sign
This resource contains recordkeeping guidance for instances in which participants are unwilling to share documentation or provide a signature. Included is specific guidance for documentation of current income, identification, and signatures on goal plans.
CoC Internal Wellness Checklist
This checklist is to help homeless providers successfully implement their CoC grant(s) and determine current “health” status of this CoC grant
CoC Internal Wellness Top Ten List
This checklist is a supplement to the CoC Internal Wellness Checklist and highlights ten critical recordkeeping areas in the CoC
