This participant file checklist includes the documents that should be included in participant files for ESG RRH programs, including due dates
Document Category: Intake Assessments
Establishing Local Documentation Standards for DedicatedPLUS
Overview of DedicatedPLUS local documentation standards and a recommended process for documenting housing and homelessness history
ESG RRH Program – Sample Participant File
This sample/mock file for a fictitious RRH program participants contains all documents that should be completed within a 12-month period
Determining Homeless Status of Youth
Guide to help intake workers determine and document homeless status for youth using the definition of homelessness
Determining Client Rent Payments and Utility Allowances
Guidance from HomeBase on determining client rent payments and utility allowances, payments, and reimbursements in the CoC Program
Documenting Refusals to Sign
This resource contains recordkeeping guidance for instances in which participants are unwilling to share documentation or provide a signature. Included is specific guidance for documentation of current income, identification, and signatures on goal plans.
Criteria for Defining Homeless and Recordkeeping Requirements
HUD’s definition of homelessness, including HUD’s critieria for defining homeless, the four categories of homelessness, and recordkeeping requirements
Creating Access for Survivors – Category 4 HEARTH Homeless Designation
This policy brief explains the Category 4 definition of homelessness and how it can provide survivors access to HUD CoC and ESG funded emergency shelter and housing programs.
CoC COVID-19 Waiver Guide
This guide, updated January 2022, was created as an unofficial resource to assist CoC grantees in the implementation of various COVID-19 related waivers and flexibilities.
Chronic Homeless Verification Packet: Housing History Tool Example
This document provides an example housing history tool for reference. The housing history tool is one part of the Chronic Homelessness Verification Packet required for PSH participant eligibility.
