This guide lists the documentation required to enroll participants in homeless housing and services, broken down by funding source. It clarifies the requirements for common Chicago homelessness programs and can be used to eliminate unnecessary requests, easing administrative burden for both applicants and staff members and improving performance in the homelessness system.
Document Category: Homeless Documentation
Homeless Documentation from an Auditing Perspective FAQ
This FAQ clarifies why proper homelessness documentation is important from an auditing perspective.
Tips on Documenting Homeless Status or Length of Time Homeless for CoC Participant Files
Document provides tips on what should be present in verification of homelessness documentation.
Imminent Risk of Homelessness Self-Certification Form
Document intends to cover HUD Homeless Category 2 self-certification of imminent risk. Document can be used for recordkeeping with projects that serve Category 2 homelessness.
Homeless Eligibility at Intake: Can a Participant be Staying with Family at Intake?
Document provides rules outlined in the HEARTH Homeless Definition Final Rule regarding program eligibility. The document specifically answers the question; “Can we enroll participants who are not literally homeless at time of intake?”.
Flowchart of HUD’s Definition of Chronic Homelessness
Flowchart of HUD’s definition of chronic homelessness and documentation standards for chronic homelessness
ESG RRH Participant File Checklist with Due Dates
This participant file checklist includes the documents that should be included in participant files for ESG RRH programs, including due dates
ESG RRH Program – Sample Participant File
This sample/mock file for a fictitious RRH program participants contains all documents that should be completed within a 12-month period
Criteria for Defining Homeless and Recordkeeping Requirements
HUD’s definition of homelessness, including HUD’s critieria for defining homeless, the four categories of homelessness, and recordkeeping requirements
Determining Homeless Status of Youth
Guide to help intake workers determine and document homeless status for youth using the definition of homelessness
