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CoC Program Competition

CoC Program Competition

As part of Chicago’s collaborative effort to end homelessness, Chicago has a Continuum of Care (CoC), which is a local planning body that coordinates housing and services for homeless families and individuals. The U.S. Department of Housing and Urban Development (HUD) works with CoCs to provide funding for homeless assistance programs. For the past three years, All Chicago was chosen by Chicago’s CoC to administer our city’s annual evaluation and application process for HUD funding. 

HUD CoC Notice of Funding Availablity (NOFA) Update

The U.S Department of Housing and Urban Development (HUD) released the Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2017 Continuum of Care (CoC) Program Competition on July 14, 2017. NOFA, All Chicago successfully submitted the FY2017 CoC Application and Priority Listing for the FY2017 NOFA HUD CoC Competition on September 26, 2017. You may click on the following links to review the CoC ApplicationApplication Attachments, and Priority Listing

FY2017 HUD CoC Program Competition

On April 24, 2017, All Chicago submitted the Chicago CoC's program Registration in e-Snaps. All Chicago confirmed the Registration on May 30, and you can find the entire FY 2017 CoC Program Registration Notice here. HUD released the FY2017 Grants Inventory Worksheet (GIW) on April 13, 2017. The GIW submission ensures that the FY2017 Annual Renewal Demand (ARD) is calculated accurately. All Chicago submitted the GIW on behalf of the Chicago CoC in early May. HUD released the Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2017 CoC Program Competition on July 14, 2017. The NOFA submission is due on September 28, 2017. Project Applications were required to be submitted to the Chicago coC by August 24, 2017. After reviewing the NOFA, All Chicago created a highlights document. For more information on upcoming deadlines, please review our CoC Program Competition calendar.

Resources for HUD CoC Program Providers:

Project Applicant Profile Instructional Guide
How to Complete the HUD Form 2880 in e-snaps
Renewal Project Application Instructional Guide
Renewal Project Aplication Detailed Instructions
Budgets - Project Application Instructional Guide
Faith Based EEO SF-424 Form

Final GIW Spreadsheet
HUD Code of Conduct List
e-snaps system
HUD Ask A Question
HUD Exchange Mailing List
FY2017 Project Application Checklist
FY 2017 CoC NOFA Highlights

Resources for New Project Applicants:

New Project Application Instructional Guide 
New Project Application Detailed Instructions
How to Complete the HUD Form 2880 in e-snaps
CoC Competition Project Application Templates

New Project Application Webinar - PowerPoint Slides
New Project Application Webinar - Recording

Materials from Renewal Project Application Trainings:

FY2017 Project Application Training - Webinar
This training provided an overview of the FY2017 Project Application for the HUD CoC Competition and was geared toward individuals who have previous experience submitting a CoC Project Application. It was held on Monday, July 31 from 11am to 12pm.
FY2017 Project Application Training Webinar - Recording
FY2017 Project Application Training Webinar - Handouts

FY2017 Project Application Training - In Person
This training provided a detailed overview of the FY2017 Project Application for the HUD CoC Competition. The training was geared toward individuals who have not previously submitted a CoC Project Application or who are unfamiliar with e-snaps, HUD's grant management application system.  It was held on Friday, July 28th from 2-4pm at All Chicago. 
FY2017 Project Application In Person Training -  Handout

FY2017 HUD CoC Funded Project Ranking Policies 
On August 16, 2017, the HEARTH Funding Opportunities Task Group (FOTG) presented the ranking policies recommendations and were approved by the CoC Board of Directors. All Chicago announced the FY2017 Chicago CoC Ranking Policies on September 13, 2017. On September 26, 2017, All Chicago successfully submitted the FY2017 CoC Application and Priority Listing for the FY2017 NOFA HUD CoC Competition.

FY2017 HUD CoC Project Ranking Policies and Final Project Rank Listing

FY2017 NOFA - CoC Application
FY2017 NOFA - CoC Application Attachments
FY2017 NOFA - Priority Listing

For information on previous HUD CoC Program Competitions, please visit the Archives section.

HUD Funding Source

HUD’s Continuum of Care (CoC) homeless assistance programs serve as the largest single source of funding for homeless services in Chicago; and in 2014, Chicago received more than $64 million from HUD to support 161 programs for homeless individuals and families. HUD awards homeless assistance grants through an annual application process known as the CoC Program Competition.

Each year, on behalf of the Chicago Continuum of Care, All Chicago submits a lengthy application to HUD for the CoC program funding. Included in this application is Chicago’s priority list for distributing the annual CoC funding. In order for a program to receive CoC funding, it must appear on Chicago’s CoC priority list.

For agencies applying for HUD CoC funding in Chicago, the CoC Program Competition process has two parts – the local evaluation process and the submission of the HUD Project Application:

Part 1: The Evaluation Process
Prior to the release of the CoC Program Competition Notice of Funding Availability (NOFA) by HUD, Chicago performs its own evaluation of renewal and new projects through two simultaneous processes. These processes are established by the Chicago Continuum of Care Board of Directors and managed by All Chicago.

Renewal Projects: For renewal projects, agencies complete and submit the evaluation instrument, which is a tool used to evaluate each program. Evaluation instruments are then reviewed to ensure the project is operating in compliance with HUD and local standards.

New Projects: For new projects, agencies complete a separate application process consisting of a letter of interest (LOI) and an application (if applicable).

Part 2: Submission of HUD Application
Once HUD releases the CoC Program Competition NOFA, agencies are required to submit a Project Application for each program, through HUD’s electronic application system e-snaps.            

HUD CoC Program Competition Process

FY2017 HUD CoC Program Competition – Local Evaluation Instrument

The FY17 HUD CoC Program Competition began on January 31, 2017 with the release of the local 2017 Evaluation Instrument for renewal CoC program funding recipients. The following resources were made available to assist agencies in completing the 2017 Evaluation Instrument.

2017 HUD CoC Competition Evaluation Instruction Manual
2017 HUD CoC Competition Evaluation Project Component (PDF)
2017 HUD CoC Competition Evaluation Agency Component (PDF)
2017 HUD CoC Competition Evaluation Process Report (PDF)

Other Resources
2017 HUD CoC Competition Evaluation Scoring Guide and FAQ
2017 Evaluation Report Guide
2017 Evaluation Report – ART Instructions
2017 Recapture Spreadsheet
2017 Finance Review Guide

In preparation for the FY2017 HUD CoC Program local evaluation Competition, All Chicago provided trainings to assist agencies that are required to complete the 2017 NOFA Evaluation Instrument. 

Useful HUD CoC Program Recipient Resources

Annual Progress Report (APR): HUD requires all HUD projects ending on or after June 1, 2011 to submit an APR in e-snaps on an annual basis. HUD provides several resources on its HUD Exchange website.

e-snaps - Homeless Assistance Application and Grants Management System: HUD provides frequently updated information, guides, tools and webinars about e-snaps on its HUD Exchange webpage.

HUD Exchange: The HUD Exchange is your online one-stop shop for information and resources on assisting people who are experiencing homelessness or at risk of becoming homeless. HUD provides a variety of regularly updated resources on their HUD Exchange Continuum of Care (CoC) Program webpage. This page includes CoC program training materials, user guides, news updates, FAQs, research, and online courses.

Chicago Program Models Chart: The Chicago Program Models Chart, which was revised and approved by the Chicago Planning Council on Homelessness on December 17, 2014, describes each program model considered to be in alignment with Chicago's Plan to End Homelessness. The Chart is used for local funding purposes, including Chicago's HUD CoC Program Competition process. 

Illinois Technical Assistance Discussion Series: Each month, the Chicago HUD Field Office and HomeBase host a technical assistance session to discuss systems-level topics that impact CoC's across the state. See their presentations below:
System Performance Measures
Eligible Costs, Match, and Leverage

The next call on Rapid Rehousing is December 5 from 10am-11am. Learn more here.

2018 Housing Inventory Count & Point-in-Time Count

The 2018 Point-in-Time (PIT) Count will take place on Jan. 25. If you're interested in volunteering for the PIT, please register here and watch this webinar.

2017 Housing Inventory Count & Point-in-Time Count

Each year, Chicago completes a Housing Inventory Count (HIC) and Point-in-Time (PIT) in an effort to count individuals, beds and units for those experiencing homelessness. This year, Chicago conducted its count on January 26, 2017. All Chicago held the 2017 HIC Webinar training on January 19th along with in-person trainings. All Chicago will submit the HIC/PIT data via the HUD Exchange by May 1, 2017. All Chicago and DFSS will provide reports on these processes after submission.

2017 Housing Inventory Count
2017 Point-in-Time Count Report

Please review the following information regarding the 2016 HIC & PIT conducted on January 26, 2016.

2016 Housing Inventory Count
2016 Point-in-Time Count Report