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Standards and Monitoring

Standards and Monitoring

CoC Program Standards

In December 2019, the CoC's System Performance, Data and Research Line of Work will bring a package of standards and policies to the CoC Board of Directors for review and approval. Over the past year, the workgroups have developed the following documents for community review and feedback. Each document is available below as well as a memo explaining each document and a) a brief description and why it is important, and b) CoC groups which have contributed to the development of these. See the full memo here.

Community members are encouraged to read all documents and provide feedback through the Community Standards Feedback form by November 22, 2019.

Feedback Session Schedule

Below is a schedule of feedback sessions that are open to all community members. Some feedback sessions will be part of an existing meeting. The Community Standards feedback portion will be at the beginning of those meetings.

CoC Program Monitoring

The goals of Chicago Continuum of Care Program Monitoring are to:

  • Proactively assist projects with efforts to comply with Department of Housing and Urban Development (HUD) regulations.  Although CoC program monitoring does not exhaustively address all HUD program requirements, this process addresses areas that HUD prioritizes.
  • Provide guidance and technical assistance opportunities to CoC-Funded projects.
  • Address and help resolve performance concerns related to policies, procedures, and outcomes.
  • Ensure there is consistency in how agencies/projects implement their CoC-Funded programs.

A three-tier monitoring process was piloted in 2018 which is continuing in 2019.  All Chicago uses the selection process outlined in the CoC Program Monitoring Process Policy to determine which agencies/projects to monitor.  Additionally, All Chicago provides an opportunity for agencies to self-identify interest in receiving a monitoring visit.  HUD CoC-Funded projects that would like to be considered for monitoring should complete the monitoring self-selection form to request monitoring and technical assistance.  The deadline to complete the form is September 1, 2019.  All Chicago will determine whether those interested will be selected based upon staff capacity. 

If you have any questions about CoC Program Monitoring, please contact Renee Crolius at rcrolius@allchicago.org or Jennifer Fabbrini at jfabbrini@allchicago.org

2019 CoC Program Monitoring Policies and Tools

The following documents are in PDF format. Selected agencies will receive SurveyGizmo submissions links via email.

2018 CoC Program Monitoring Policies and Tools

Technical Assistance (TA) Resources

The following technical assistance resources have been developed by All Chicago for agencies receiving CoC Program Monitoring.  All Chicago will continue to post new resources here as they are developed. Agencies that are not selected for monitoring are also encouraged to review and utilize the resources. 

Financial Monitoring

The following policies and tools will be used by All Chicago to conduct financial monitoring in 2019. In 2019, All Chicago will provide HUD CoC-Funded partners with monitoring, training and technical assistance related to financial policies and procedures.

If you have any questions about financial monitoring, please contact Steve Gaydos at sgaydos@allchicago.org

2019 CoC Financial Monitoring Policies and Tools

2018 CoC Financial Monitoring Policies and Tools