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CoC Program Competition

CoC Program Competition

As Collaborative Applicant for the Chicago Continuum of Care (CoC), All Chicago has been chosen by Chicago’s CoC to administer our city’s annual evaluation and application process for HUD CoC funding. 

HUD CoC Notice of Funding Availablity (NOFA) Update

The FY18 HUD CoC Program Competition began on Feb. 12, 2018 with the release of the local Evaluation Instrument. HUD released the  FY18 CoC Notice of Funding Availability (NOFA) on June 20, 2018. The FY18 Final Chicago CoC ApplicationFY18 CoC Application Attachments, and FY18 Final Priority Listing were posted on September 14, 2018.

FY2018 HUD CoC Program Competition

NOFA Competition Documents

FY18 Final Chicago CoC Application 
FY18 CoC Application Attachments
FY18 Final Priority Listing
FY18 Final Priority Listing with Ranking Policies
FY18 Draft Project Ranking Policies and Listing - Posted August 30, 2018
FY18 Individual Project Applications
Final FY18 GIW
FY18 NOFA Highlights Document
Consolidating Eligible Renewals During the FY 2018 CoC Program Competition

Project Application Resources

Project Application Review Checklist
Project Application PDF Submission - Survey Gizmo
Project Application Appeal Process Navigational Guide
Renewal Project Application Detailed Instructions
Renewal Project Application Navigational Guide
New Project Application Navigational Guide
New Project Application Detailed Instructions

Project Application Trainings

FY2018 Project Application Training Webinar
This webinar provided an overview of the FY2018 Project Application for the HUD CoC Competition for individuals who have previous experience submitting a CoC Project Application. Watch the webinar here.

FY2018 Project Application Training - In Person
This training provided a detailed overview of the FY2018 Project Application for the HUD CoC Competition for individuals who have not previously submitted a CoC Project Application or who are unfamiliar with e-snaps, HUD's grant management application system. Download the training PowerPoint presentation here.

Grants Inventory Worksheet (GIW)

​HUD released the FY18 GIW on April 23. All HUDCoC-funded agencies are asked to confirm their contract information in the GIW and verify that all their eligible renewal contracts are included. The following resources are available to assist agencies in completing the GIW confirmation process:

GIW Webinar Video
GIW Webinar PowerPoint Slides 
GIW Webinar Handout 
Final FY2018 GIW

Local Evaluation Instrument

The FY18 HUD CoC Program Competition began on February 12, 2018 with the release of the local Evaluation Instrument for renewal CoC program funding recipients. The following resources are available to assist agencies in completing the 2018 Evaluation Instrument.

Resources
2018 HUD CoC Competition Evaluation Instrument Appeals Form
2018 HUD CoC Competition Evaluation Instrument Instruction Manual 
2018 HUD CoC Competition Evaluation Project Component (PDF)
2018 HUD CoC Competition Evaluation Agency Component (PDF)
2018 HUD CoC Competition Evaluation Report Documentation and Instructions
2018 HUD CoC Competition Evaluation Scoring Guide and FAQ
2018 Recapture Spreadsheet

Trainings

  • Webinar Training (Advanced): Download the PowerPoint slides here. To watch the webinar, log into the All Chicago Learning Management System, register for the 02.12.18 Evaluation Tool Advanced Training, and access the recording under course content. Find instructions for accessing the LMS here.
  • In-person Training (Beginner): This training was held on Feb. 14, 2018.

FY2017 HUD CoC Program Competition

On April 24, 2017, All Chicago submitted the Chicago CoC's program Registration in e-Snaps. All Chicago confirmed the Registration on May 30, and you can find the entire FY 2017 CoC Program Registration Notice here. HUD released the FY2017 Grants Inventory Worksheet (GIW) on April 13, 2017. The GIW submission ensures that the FY2017 Annual Renewal Demand (ARD) is calculated accurately. All Chicago submitted the GIW on behalf of the Chicago CoC in early May. HUD released the Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2017 CoC Program Competition on July 14, 2017. Trainings for new and renewal project applicants were held on July 31 and July 28. On August 16, the HEARTH Funding Opportunities Task Group (FOTG) presented ranking policy recommendations, which were approved by the CoC Board of Directors. All Chicago announced the FY2017 Ranking Policies on September 13.The NOFA submission was due on September 28, 2017. Project Applications were required to be submitted to the Chicago CoC by August 24, 2017. All Chicago successfully submitted the FY17 CoC application and priority listing on September 26, 2017.

Resources for HUD CoC Program Providers:

Final GIW Spreadsheet
FY 2017 CoC NOFA Highlights

FY2017 HUD CoC Funded Project Ranking Policies 

FY2017 HUD CoC Project Ranking Policies and Final Project Rank Listing
FY2017 NOFA - CoC Application
FY2017 NOFA - CoC Application Attachments
FY2017 NOFA - Priority Listing

For information on previous HUD CoC Program Competitions, please visit the Archives section.

HUD Funding Source

HUD’s Continuum of Care (CoC) homeless assistance programs serve as the largest single source of funding for homeless services in Chicago. HUD awards homeless assistance grants through an annual application process known as the CoC Program Competition. Each year, on behalf of the Chicago Continuum of Care, All Chicago submits a lengthy application to HUD for the CoC program funding. Included in this application is Chicago’s priority list for distributing the annual CoC funding. In order for a program to receive CoC funding, it must appear on Chicago’s CoC priority list. For agencies applying for HUD CoC funding in Chicago, the CoC Program Competition process has two parts – the local evaluation process and the submission of the HUD Project Application:

Part 1: The Evaluation Process
Prior to the release of the CoC Program Competition Notice of Funding Availability (NOFA) by HUD, Chicago performs its own evaluation of renewal and new projects through two simultaneous processes. These processes are established by the Chicago Continuum of Care Board of Directors and managed by All Chicago.

Renewal Projects: For renewal projects, agencies complete and submit the evaluation instrument, which is a tool used to evaluate each program. Evaluation instruments are then reviewed to ensure the project is operating in compliance with HUD and local standards.

New Projects: For new projects, agencies complete a separate application process consisting of a letter of interest (LOI) and an application (if applicable).

Part 2: Submission of HUD Application
Once HUD releases the CoC Program Competition NOFA, agencies are required to submit a Project Application for each program, through HUD’s electronic application system e-snaps.            

Useful HUD CoC Program Recipient Resources

Annual Progress Report (APR): HUD requires all HUD projects ending on or after June 1, 2011 to submit an APR in e-snaps on an annual basis. HUD provides several resources on its HUD Exchange website.

e-snaps - Homeless Assistance Application and Grants Management System: HUD provides frequently updated information, guides, tools and webinars about e-snaps on its HUD Exchange webpage.

HUD Exchange: The HUD Exchange is your online one-stop shop for information and resources on assisting people who are experiencing homelessness or at risk of becoming homeless. HUD provides a variety of regularly updated resources on their HUD Exchange Continuum of Care (CoC) Program webpage. This page includes CoC program training materials, user guides, news updates, FAQs, research, and online courses. You can also go to the HUD Ask A Question page or sign up for the HUD Exchange Mailing List

Chicago Program Models Chart: The Chicago Program Models Chart, which was revised and approved by the Chicago Planning Council on Homelessness on December 17, 2014, describes each program model considered to be in alignment with Chicago's Plan to End Homelessness. The Chart is used for local funding purposes, including Chicago's HUD CoC Program Competition process. 

Illinois Technical Assistance Discussion Series: Each month, the Chicago HUD Field Office and HomeBase host a technical assistance session to discuss systems-level topics that impact CoC's across the state. See their presentations below:
System Performance Measures
Eligible Costs, Match, and Leverage

Housing Inventory Count & Point-in-Time Count

Each year, Chicago completes a Housing Inventory Count (HIC) to count the number of beds and units available for people experiencing homelessness. Chicago also completes a Point in Time (PIT) Count each year to count the number of people experiencing homelessness in shelters and on the street.

2018 Housing Inventory Count
2018 Housing Inventory Count Online Survey - HIC submissions will only be accepted online
Housing Inventory Count Survey PDF

HIC Webinar: Jan 16th - 11am-12:30pm
Watch the webinar here

HIC Webinar (SSVF & RRH projects only) Jan 22nd – 9:30-10:30am
Download the PowerPoint slides here
Watch the webinar here

2018 Point in Time Count
The 2018 Point-in-Time (PIT) Count will take place on Jan. 25. If you're interested in volunteering for the PIT, please register here and watch this webinar.

2016 & 2017 Point in Time Count and Housing Inventory Count Reports
2017 Housing Inventory Count
2017 Point-in-Time Count Report
2016 Housing Inventory Count
2016 Point-in-Time Count Report